Data protection report - Feedback forms

Data file controller

The Central Organisation of Finnish Trade Unions (SAK)
Pitkänsillanranta 3, PO Box 157, FI-00531 Helsinki
Tel. +358 20 774 000
webmaster@sak.fi

Data file contact person

Pauli Vento
Tel. +358 40 522 3611
webmaster@sak.fi

Name of data file

SAK.fi-palautteet (SAK.fi comments)

Purpose of processing personal data

Enabling contacts from website users and responding to contacts.

Information in the data file

A person making contact may provide the following personal details:

• Forename and surname
• E-mail address
• Telephone number
• Union membership (yes/no)
• Name of trade union
• Comment (this is the only mandatory field)

The system also collects the following details:

• IP address
• Date and time of submitting a comment

Regular data sources

Completion and submission of the SAK website comment form.

Regular releases of data

SAK does not release information to third parties.

Transfer of information outside of the European Union or European Economic Area

No information is transferred outside of the European Union or European Economic Area

Principles of data file protection

Manual materials

There are no manual materials.

Information processed by ADP

Comments are forwarded to the webmaster@sak.fi e-mail account, from which they are also automatically forwarded to the e-mail account of the SAK staff member supervising the former account. The staff member immediately deletes the comment from the latter e-mail account after responding to it.

If the staff member forwards the comment to another SAK staff member, then the former staff member ensures that the latter staff member deletes the comment immediately after responding to it.

Comments are retained in the webmaster@sak.fi e-mail account for two months, and are then transferred to the SAK M-Files document management system. The system is only accessible to SAK communications and data administration staff.

The comments are deleted from the M-Files system after five years have elapsed. This time limit is based on the fact that comments may be used anonymously for generating statistics over this period and their content may be used for internal purposes if it reflects recurrent situations such as industrial disputes.

Right of inspection

Persons submitting comments are entitled to check their information.

Right to require correction of information

Persons submitting comments are entitled to require correction and deletion of their information.

Other rights concerning the processing of personal data

None.