Data protection report - SAK's feedback forms

1 Data file controller

The Central Organisation of Finnish Trade Unions (SAK)
Pitkänsillanranta 3, PO Box 157, FI-00531 Helsinki
Tel. +358 20 774 000
webmaster@sak.fi

2 Data file contact person

Pauli Vento
Tel. +358 40 522 3611
webmaster@sak.fi

3 Name of data file

SAK comments

4 Purpose of processing personal data

Enabling contacts from website users and responding to contacts.

5 Information in the data file

A person making contact may provide following personal details, depending on the website:

• Forename and surname
• E-mail address
• Telephone number
• Union membership (yes/no)
• Name of trade union
• Comment

The system also collects the following details:

• IP address
• Date and time of submitting a comment

6 Regular data sources

Completion and submission of the comment forms on SAK's websites.

7 Regular releases of data

SAK does not release information to third parties.

8 Transfer of information outside of the European Union or European Economic Area

No information is transferred outside of the European Union or European Economic Area

9 Principles of data file protection

Manual materials

There are no manual materials.

Information processed by ADP

Comments are forwarded to the SAK e-mail account. If the administrator of the e-mail account forwards the comment to another SAK staff member, then the administrator ensures that the latter staff member deletes the comment immediately after responding to it.

Comments are retained in the e-mail account for approximately one year. This time limit can be longer if it is necessary that comments are used anonymously for generating statistics.

10 Principles of data file protection

Security and the protection of personal data are fully integrated into all use and processing of information at SAK, which processes all personal data securely and in the manner required by law.

The information in the Register will only be used by SAK employees who need it for their working duties in accordance with their access rights. Users are also bound by a duty of confidentiality.

SAK contractually ensures that its partners and service providers process data in accordance with current legislation at all times.

11 Right of access to information

Article 15 of Regulation (EU) 2016/679 provides that a data subject is entitled to access personal data concerning him or her, meaning the right to inspect the said data.

A request may be submitted by telephone (+358 20 774 000) or e-mail (sak@sak.fi).

12 Right to rectify and delete information

Participants are entitled to inspect information concerning them in the register and to have it rectified and deleted as necessary. They are also entitled to restrict processing of their information. Requests may be submitted to SAK by telephone (+358 20 774 000) or e-mail (sak@sak.fi).

13 Right to lodge a complaint with a supervisory authority

Article 77 of Regulation (EU) 2016/679 provides that a data subject is entitled to lodge a complaint with the Data Protection Ombudsman if he or she considers that processing of personal data infringes the EU General Data Protection Regulation.

14 Amendments

SAK may amend this privacy statement from time to time. We shall clearly announce any significant changes to the Privacy Statement when so required by applicable law. Please refer to the Privacy Statement from time to time for current details of any changes.

This privacy statement was last updated on 27 January 2023.