Data file controller
The Central Organisation of Finnish Trade Unions (SAK)
Pitkänsillanranta 3, PO Box 157, FI-00531 Helsinki
Tel. +358 20 774 000
Data file contact person
Tel. +358 40 522 3611
Name of data file
SAK.fi-palautteet (SAK.fi comments)
Purpose of processing personal data
Enabling contacts from website users and responding to contacts.
Information in the data file
A person making contact may provide the following personal details:
- Forename and surname
- E-mail address
- Telephone number
- Union membership (yes/no)
- Name of trade union
- Comment (this is the only mandatory field)
The system also collects the following details:
- IP address
- Date and time of submitting a comment
Regular data sources
Completion and submission of the SAK website comment form.
Regular releases of data
SAK does not release information to third parties.
Transfer of information outside of the European Union or European Economic Area
No information is transferred outside of the European Union or European Economic Area
Principles of data file protection
There are no manual materials.
Information processed by ADP
Comments are forwarded to the firstname.lastname@example.org e-mail account, from which they are also automatically forwarded to the e-mail account of the SAK staff member supervising the former account. The staff member immediately deletes the comment from the latter e-mail account after responding to it.
If the staff member forwards the comment to another SAK staff member, then the former staff member ensures that the latter staff member deletes the comment immediately after responding to it.
Comments are retained in the email@example.com e-mail account for two months, and are then transferred to the SAK M-Files document management system. The system is only accessible to SAK communications and data administration staff.
The comments are deleted from the M-Files system after five years have elapsed. This time limit is based on the fact that comments may be used anonymously for generating statistics over this period and their content may be used for internal purposes if it reflects recurrent situations such as industrial disputes.
Right of inspection
Persons submitting comments are entitled to check their information.
Right to require correction of information
Persons submitting comments are entitled to require correction and deletion of their information.
Other rights concerning the processing of personal data